Privacy Policy (GDPR)

Scope

This policy applies to the following businesses:

Fox Accounting Services Ltd, Company number 12284233. Registered office: 61 Bridge Street, Kington, HR5 3DJ. Registered in England and Wales.

 

The privacy policy explains how we use any personal information we collect about you when you use this website and our wider services.

Glossary of Terms

• What information do we collect about you and how?

• How will we use the information about you and why?

• Transferring your information outside of Europe

• Security precautions in place about data collected

• Profiling

• Marketing

• How long will we hold your data for?

• Access to your information, correction, portability, and deletion

• Other websites

• Complaints

• Changes to our Privacy Policy

• How to contact us

 

Glossary of Terms

What is personal data?

Personal data relates to any information about a natural person that makes you identifiable which may include (but is not limited to):

• Names and contact information i.e., emails and telephone numbers

• National Insurance Numbers

• Employment history

• Employee numbers

• Credit History

• Personal tax

• Payroll and accounting data

 

What is sensitive personal data?

Sensitive personal data refers to the above but includes genetic data and biometric data. For example:

• Medical conditions

• Religious or philosophical beliefs and political opinions

• Racial or ethnic origin

• Convictions

• Biometric data (e.g., photo in an electronic passport)

 

What is a Data Controller?

For general data protection regulation purposes, the “data controller” means the person or organisation who decides the purposes for which and the way in which any personal data is processed.

The data controller is Fox Accounting Services Ltd. Company number 12284233. Registered office: 61 Bridge Street, Kington, HR5 3DJ. Registered in England and Wales.

What is a Data Processor?

A “data processor” is a person or organisation which processes personal data for the controller.

What is Data Processing?

Data processing is any operation or set of operations performed upon personal data, or sets of it, be it by automated systems or not. Examples of data processing explicitly listed in the text of the GDPR are collection, recording, organising, structuring, storing, adapting, altering, retrieving, consulting, using, disclosing by transmission, disseminating or making available, aligning or combining, restricting, erasure or destruction.

What do we mean by Business to Business?

PLC, LTD, LLP incorporated partnerships, trusts and foundations, local authorities, and government institutions.

What do we mean by Business to Consumer?

Private clients, sole traders, unincorporated partnerships, trusts, and foundations.

What information do we collect about you and how?

Fox Accounting Services, as a Data Controller, is bound by the requirements of the General Data Protection Regulations (GDPR).

You agree that we are entitled to obtain, use, and process the information you provide to us to enable us to discharge the Services (as defined in our Letter of Engagement and supporting Schedules) and for other related purposes including.

• Updating and enhancing client records

• Analysis for management purposes

• Carrying out credit checks in relation to you

• Statutory returns

• Legal and regulatory compliance

• Crime prevention.

 

We collect information about you when you fill in any of the forms on our website i.e., sending an enquiry, signing up for an event, filling in a survey, giving feedback etc. Website usage information is collected using cookies.

Our website includes contact form, in which we ask you to fill out relevant personal information in advance of our representatives contacting you.

When submitting forms on our website we use a third-party software provider for automated data collection and processing purposes, they will not use your data for any purposes and will only hold the data in line with our policy on data retention.

Cookies are text files put on your computer to collect standard internet log information and visitor behaviour information. This information is then used to track visitor use of the website and to create statistical reports on website activity. For more information visit www.aboutcookies.org or www.allaboutcookies.org.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. Please note in a few cases some of our website features may not function because of this.

Analytics – e.g., how visitors use our website

We use Google Analytics to store information about how visitors use our website so that we may make improvements and give visitors a better user experience.

Google Analytics is a third-party information storage system that records information about the pages you visit, the length of time you were on specific pages and the website in general, how you arrived at the site and what you clicked on when you were there. These cookies do not store any personal information about you e.g., name, address etc and we do not share the data. You can view their privacy policy below:

Google – http://www.google.com/intl/en/policies/privacy/

IP addresses

An IP or Internet Protocol Address is a unique numerical address assigned to a computer as it logs on to the internet. Fox Accounting Services do not have access to any personal identifiable information, and we would never seek this information. Your IP address is logged when visiting our site, but our analytic software only uses this information to track how many visitors we have from regions.

With whom do we share this information?
In principle, we use your data only internally. In a case of needing to share data, prior to any transfer, we will review the requirements under national law for the processing and protection of personal data. This is to determine our obligations as well as the recipient’s obligations (including recipients in other countries), and to make sure such obligations are met.
We reserve the right to fully cooperate with any law enforcement authorities or court order requiring or requesting that we disclose the identity or other usage details of any user of our services or products.

We will only retain your personal information for as long as necessary to fulfil the purposes for which it was collected. The only exception is when we must comply with applicable legislation, regulatory requests, and relevant orders from competent courts.

How do we protect your information?
We take our security obligations seriously and take appropriate security measures to protect your personal information from unlawful or unauthorized processing and accidental loss, destruction, or damage.
Personal information that we store is subject to security and access controls, including username and password authentication and data encryption where appropriate.

Access to your information, correction, portability, and deletion

What is a Subject Access Request?

This is your right to request a copy of the information that we hold about you. If you would like a copy of some or all your personal information, please email or write to us at the following address: Veronika Ivanova, Director, Fox Accounting Services Ltd, 61 Bridge Street, Kington, HR5 3DJ. We will respond to your request within one month of receipt of the request.

We want to make sure your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate by emailing foxacc.uk@gmail.com or writing to the above address.

Objections to processing of personal data

It is your right to lodge an objection to the processing of your personal data if you feel the “ground relating to your particular situation” apply. The only reasons we will be able to deny your request is if we can show compelling legitimate grounds for the processing, which override your interest, rights and freedoms, or the processing is for the establishment, exercise, or defence of a legal claims.

Data Portability

It is also your right to receive the personal data which you have given to us, in a structured, commonly used, and machine-readable format and have the right to transmit that data to another controller without delay from the current controller if:

(a) The processing is based on consent or on a contract, and

(b) The processing is carried out by automated means.

Your Right to be Forgotten

Should you wish for us to completely delete all information that we hold about you for:

Email: foxacc.uk@gmail.com or

In Writing to: Veronika Ivanova, Director, Fox Accounting Services Ltd, 61 Bridge Street, Kington, HR5 3DJ

 

Other websites

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Complaints

If you feel that your personal data has been processed in a way that does not meet the GDPR, you have a specific right to lodge a complaint with the relevant supervisory authority. The supervisory authority will then tell you of the progress and outcome of your complaint. The supervisory authority in the UK is the Information Commissioner’s Office.

Changes to our Privacy Policy

We reserve the right to update or change our Privacy statement, which may happen periodically due to circumstances such as law changes or if we change our business in a way that affects personal data protection. The latest version of our privacy statement will always be available on our website.
This privacy statement was last updated on 28 Oct 2019

 

How to contact us

Please contact us if you have any questions about our privacy policy or information, we hold about you:

Email: foxacc.uk@gmail.com or

In Writing to: Veronika Ivanova, Director, Fox Accounting Services Ltd, 61 Bridge Street, Kington, HR5 3DJ.